W-2s to Be Distributed by the End of January
Permanent employees will receive W-2s at their work locations, with the exception of employees in the Department of Transportation, who will receive W-2s in the mail at their home addresses.
All temporary part-time employees and substitute teachers, as well as employees who are on long-term leave, retired or terminated also will have their W-2s mailed to their home addresses.
If you do not receive your W-2 by Friday, Feb. 7, request a duplicate from the Employee and Retiree Service Center (ERSC) at 301-517-8100 or send an email here. If you send an email, include your name, employee ID number and current mailing address. Due to the confidentiality of information, all duplicate W-2s must be obtained in person at ERSC or will be mailed by U.S. mail; no fax or email service will be provided.
For more information about W-2 distribution and for details that will assist you with filing your 2013 taxes, visit the Tax Information web page.
Six Things to Know About Your W-2 and Tax Withholding
- W-2s are distributed by January 31 each year.
- Taxable wages are not equal to annual salary.*
- Taxable wages are the same for both state and federal tax returns.
- Keeping your address up-to-date ensures that your state and local tax withholding are accurate.**
- You adjust the amount of income taxes being withheld by completing MCPS Form W4-MW-507: Employee’s Withholding Allowance Certificate to change your exemptions.
- Contributions such as union dues do not appear on your W-2.***
*Taxable wages are based on calendar year and do not include pre-tax benefits (e.g. health insurance, pension contributions and tax-deferred annuities).
**Check the latest ePaystub to see if your address is correct. If it is not, complete MCPS Form 445-1: Change in Personal Information to update it.
***Refer to your last ePaystub of the calendar year for total year-to-date contributions to union dues, etc.